Understand Zapier Triggers and Their Data

Paravant triggers fall into two categories: upon event and date based. Use the payload sent to your Zap to create tasks, send messages, or update records in another app.

For setup, see Connecting Zapier to Your Account.

Upon event

An upon-event trigger runs when Paravant detects a matching trademark event—for example, Examiner Assigned. Its Paravant automation displays Upon Event and needs no reminder frequency.

Delivery follows Paravant's processing of the case update. An “instant” Zapier trigger means data is pushed to Zapier; it does not promise immediate detection of a USPTO change. Enabling a trigger does not export the case's full event history.

Date based

A date-based trigger runs on the reminder dates you select in Paravant, as a one-time reminder or recurring sequence. Choose the frequency in Automations → Configuration → Edit Automation Cadence and Content, not in Zapier.

Reminders require a matching automated deadline that is still pending. Enabling a schedule does not replay past reminder dates. Reminder-day boundaries use Eastern Time.

Payload

The payload is the information Paravant sends to your Zap. The tables below show exact field names and possible values. Quoted examples are text; null means no value, and [] means an empty list. Example values are illustrative, not live case data.

Field	Values and format
Mark Identification	Trademark text, such as `"EXAMPLE BRAND"`; `null` when not recorded.
Serial Number	Text containing the application number, such as `"90987654"`; may be `null` if missing.
Registration Number	Text containing the registration number, such as `"7654321"`; `null` when no registration number is recorded.
Filing Date	Eastern calendar date as `"YYYY-MM-DD"`, such as `"2026-01-15"`; `null` when missing.
Registration Date	Eastern calendar date as `"YYYY-MM-DD"`; `null` when missing.
Attorney Name	Recorded attorney name as text, such as `"Jane Smith"`; `null` when missing.
Domestic Representative	Recorded representative as text; `null` when missing.
USPTO Docket Number	Attorney docket number as text; `null` when missing.
Office Action Link	Associated document URL as text, or `null` when no link is available.
Notification Sequence Count	The notification number for the deadline: `1` for the first reminder, `2` for the second, and so on. Always `1` for upon-event triggers; `null` when unavailable.
Paravant Clients	A list of linked client objects: `[]` for none, one object for one client, or several objects for several clients. Each object's fields are listed below.

Date fields use YYYY-MM-DD.

Date-based deadline fields

These fields are absent from upon-event payloads. They are added to date-based payloads when the triggering deadline can be found; otherwise they will be absent.

Field	Values and format
Due Date	The current deadline as `"YYYY-MM-DD"`, such as `"2026-11-15"`. Updates to the extended deadline when a granted extension is reflected in the case. Reminder schedules use this date. `null` when missing.
Absolute Final Due Date	The potential last due date, factoring in available extensions or grace periods, as `"YYYY-MM-DD"`. It can equal Due Date. `null` when unavailable.
Absolute Final Due Date Reason	`"EXTENDABLE"`: the final date accounts for an available extension. `"GRACE_PERIOD"`: the final date includes a grace period. `null`: no special reason.

Linked client fields

These fields belong to each object in Paravant Clients. Zapier displays them as line items, with labels such as Client - Contact Email.

Payload field	Values and format
Client Name	Saved client name as text, such as `"Sample Corporation"`; `null` if missing.
Unique Identifier	Saved client identifier as text, such as `"CLIENT-001"`; `null` if missing.
Contact Email	Saved email as text, such as `"[email protected]"`; `null` when missing.
Contact Phone	Saved phone as text, such as `"+12125550123"`; `null` when missing.
Address	An object containing the six fields below; `null` if every address field is empty or missing.
Address → Line 1	Street-address text, such as `"123 Main Street"`; `null` when missing.
Address → Line 2	Additional address text, such as `"Suite 400"`; `null` when missing.
Address → City	City text, such as `"New York"`; `null` when missing.
Address → State Province Region	Saved region text, such as `"NY"`; `null` when missing.
Address → Postal Code	Text, such as `"10001"`; not a number. `null` when missing.
Address → Country	Saved country text, such as `"United States"`; `null` when missing.
portal_link	Client - Portal Link in Zapier. The client's portal URL. `null` when portal access is disabled or a usable link cannot be built.
portal_cta_text	Client - Portal CTA Text in Zapier. Exact format: `View your client portal: {portal_link}`. `null` when no portal link is available.
portal_cta_html	Client - Portal CTA HTML in Zapier. HTML paragraph containing a link with text `View your client portal`, the portal URL as `href`, `target="_blank"`, and blue underlined styling. `null` when no portal link is available.